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Embedding PowerPoint into Canvas

Nicole
 Nicole
(@Nicole)
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Hi All,

I am trying to embed a powerpoint created in OneDrive into my canvas class. I know how to embed. I have embedded the powerpoint several times into the canvas shell.

I have embedded in two ways: First without Office 365 setting in my canvas class. To do this all I did was go into my OneDrive (outside of canvas), locate my powerpoint, copied the embed code, and pasted to the "cloud" tool on the tool bar to embed. Second with the Office 365 setting open and viewable in my canvas class. This time I just logged into Office 365 from inside my canvas shell, located my powerpoint, copied the embed code, and pasted to the "cloud" tool in the tool bar.

Both ways resulted in embedding the powerpoint as long as I am logged into Office 365. However, as soon as I log off of Office 365, my embedded powerpoint disappears. See attached screen shot.

I cannot find a recent "how to" video on how to do this with the new rich content editor. And all of the older videos don't say I have to be logged into Office 365 for my powerpoint to appear. So I am at a loss.

How can I keep my powerpoint embedded without having to be logged into Office 365?

Thank you,

Nicole

 Screen Shot 2021 03 07 at 2.44.02 PM
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Topic starter Posted : March 7, 2021 3:01 pm
Aaron Garner
(@aaron-garner)
Reputable Member Moderator

Nicole,

How do you want the presentation to appear in Canvas?  This may not be what you are after, but it's one option.  I was also able to create a PP presentation and have the slides all show up in the page window in sequential order.

Aaron

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Posted : March 7, 2021 3:55 pm
Nicole
 Nicole
(@Nicole)
Guest

Hi Again,

Thanks for responding. I want to embed the slides right into my lecture page. The "fail" square picture I shared above actually had the embedded powerpoint right on my lecture page. It just disappears when I log off.

I do not want students to have to click a link or download a link to open the powerpoint. I want the slides right in front of them on the page. Then if they want to download, I place the the link there and they have an option of doing so. Hopefully this detail is helpful in solving my problem.

I can easily embed a youtube video right onto my lecture page. Why can't I do the same thing with a powerpoint?

I appreciate you both,

Nicole

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Topic starter Posted : March 7, 2021 5:10 pm
Vivie Sinou
(@vivie-sinou)
Reputable Member Admin

Nicole,

I don't know of a way to embed powerpoint into Canvas, especially via office 365. That feature allows you to only insert inline links to your PPTs. 

I think you'd have to upload your PPTs into a service like Slideshare and then embed them into Canvas OR convert them into another format. I don't believe PPT's can be embedded in their native form. 

BTW - Slideshare allows you to get a free account, and once you upload your ppt's there, you can use Embed code like you do in Youtube. I learned the trick from Jim Marteney. They play like in youtube.

There may be other products like SlideShare. That's the only one that I am aware of. 

--Vivie

This post was modified 1 month ago 2 times by Vivie Sinou
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Posted : March 7, 2021 5:16 pm
Nicole
 Nicole
(@Nicole)
Guest

Hi Vivie,

I believe you Vivie and I understand about the links. I will look into Slideshare.

I did watch two videos. They both say I can embed the slides right onto the page. One is older from 2017 and the other from Feb 2021. I followed the directions. I copied and pasted the embed code from my powerpoint and the powerpoint, with slides, is directly on my lecture page...but only as long as I am logged into Office 365. Then it disappears.

Neither video says I have to be logged in for the powerpoint to appear and in fact, neither says anything about the powerpoint disappearing at all. Apparently my powerpoint should be there. maybe these videos will make sense to you. Maybe I am missing something.

2017 video

2021 video

Thank you again,

Nicole

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Topic starter Posted : March 7, 2021 5:43 pm
Aaron Garner
(@aaron-garner)
Reputable Member Moderator

Try this.

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Posted : March 7, 2021 5:44 pm
Nicole
 Nicole
(@Nicole)
Guest

Hi Aaron, 

Thank you for this video. I responded to Vivie above and linked two videos above about embedding powerpoint into canvas. All of the ways to do this you both have touched on. In fact, there are only 4 ways to do this. Three ways have been suggested by you both. The fourth way is to embed the slides right onto the page. Which can be done, but only if I am logged into office 365 do the slides appear and then disappear when I log off. 

Now, I am just wondering if we (Delta) are missing an element in our canvas system to do this. I know all schools have various elements of canvas.

Okay, if we cannot figure this out I am going to look at Slideshare and then last choice would be the "click preview" icon to view slideshow. 

Thanks Again,

Nicole

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Topic starter Posted : March 7, 2021 5:59 pm
Aaron Garner
(@aaron-garner)
Reputable Member Moderator

Which can be done, but only if I am logged into office 365 do the slides appear and then disappear when I log off. 

Nicole, I experienced the same thing.  I actually created a test page and logged in as someone else.  I could not view the files as I could logged in as an instructor.

I get obsessed with finding answers so I'll continue to see what I can find.  What you are trying to do can be done as shown by the two presenters.  I did discover that the embed option is only available when in the classic One Drive mode.

Aaron

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Posted : March 7, 2021 6:06 pm
Nicole
 Nicole
(@Nicole)
Guest

Hi Aaron,

I am so glad you can see what I am talking about. So maybe it is the configuration of what Delta has to offer in canvas? I appreciate you looking into this a bit more. I will say I had a colleague help me embed the same powerpoint last semester, again slides directly on my lecture page. She is buried so I hate to ask her about it, but I will and see what she says. 

Thank you,

Nicole

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Topic starter Posted : March 7, 2021 6:35 pm
Aaron Garner
(@aaron-garner)
Reputable Member Moderator

Nicole,

I'm going to solve this or at least give it a shot - I may come up short!!  I embed Powerpoint movies, but I turn them into actual movies with narration and I do it with the standalone app.  This is already a learning experience for me because I don't use Office 365 in a browser.

Cheers,

Aaron

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Posted : March 7, 2021 6:40 pm
Aaron Garner
(@aaron-garner)
Reputable Member Moderator

Nicole,

Okay, I was able (or it seems) to embed a Powerpoint slide into a page so it shows up without having to leave the page.  I'm not sure if this is a viable option for you, but I think this could do what you're looking for.  I hope I didn't miss something here.  This was a great learning experience for me because I don't do it this way.  Either way, I think this is going to be a good option that I plan on using.

Edit: If you need instructions on how to download a PP presentation from your One Note Drive and upload it to Course Files let me know.  I didn't include those steps in the video.  You seem very savvy with this stuff, so I didn't go through that process.

This post was modified 1 month ago 2 times by Aaron Garner
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Posted : March 7, 2021 8:35 pm
Nicole
 Nicole
(@Nicole)
Guest

@aaron-garner

Aaron,

I appreciate your video here. I followed the directions and the powerpoint is now on the page! I logged off of Office 365 and powerpoint still there! Success! Thank you so much 😀 

Why can't we embed powerpoints the way the two videos I shared with you said we could do? What is different about our system that we cannot do that? Now I am just curious. 

Aaron I appreciate you. Thanks Again,

Nicole

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Topic starter Posted : March 8, 2021 12:19 pm
Vivie Sinou
(@vivie-sinou)
Reputable Member Admin

Great solution, Aaron!! 👍 👍 

Nicole - I played around with this some more, and I see that if you work with the Office 365 LTI tool that we've integrated with Canvas, you shouldn't have issues (login prompts). 

I created a video on how to do this:

It works in Chrome and Microsoft Edge. Firefox requires that you open the presentation in a new window. This works in the student view, as well. I was not logged into Office 365. No special permissions under 'share' are needed, probably because students are logged into Okta/Canvas, like you.  

--Vivie

This post was modified 1 month ago 7 times by Vivie Sinou
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Posted : March 8, 2021 2:28 pm
Nicole
 Nicole
(@Nicole)
Guest

Hi Vivie and Aaron,

Yes, Vivie I did exactly as your video instructed. The powerpoint disappears when logged off of Office 365. Even in student view, the powerpoint is gone. I tried this with Office 365 in my settings just as you recorded here. The powerpoint disappeared. I always use Chrome. I hate Firefox. 

Seemingly what you have recored here should work, but it does not. Again, I am curious as to why it does not work. 

I did do as Aaron instructed and the powerpoint is right on the lecture page so students can view it immediately without having to click on the link. 

I appreciate the help from you both. 

Nicole

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Topic starter Posted : March 8, 2021 6:11 pm
Aaron Garner
(@aaron-garner)
Reputable Member Moderator

Here is one more method and it literally took me about 45 seconds or less.

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Posted : March 8, 2021 6:31 pm
Vivie Sinou
(@vivie-sinou)
Reputable Member Admin

@aaron-garner - I like the PDF approach, too, Aaron. Students can also print it easily.

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Posted : March 8, 2021 11:04 pm
Vivie Sinou
(@vivie-sinou)
Reputable Member Admin
Posted by: @Nicole

Yes, Vivie I did exactly as your video instructed. The powerpoint disappears when logged off of Office 365. Even in student view, the powerpoint is gone. I tried this with Office 365 in my settings just as you recorded here. The powerpoint disappeared. I always use Chrome. I hate Firefox. 

Seemingly what you have recored here should work, but it does not. Again, I am curious as to why it does not work. 

Nicole -

You have to remain logged into Office 365 for this to work. Don't log out. 

As of Nov. 2, faculty and students with official Canvas accounts are logged into Office 365 AND Canvas automatically when logging on through Okta. Students have Office 365 accounts. They, too, are logged into both at once, via Okta. And, the Office 365 LTI Canvas tool integrates the two applications seamlessly. 

I've reached out to IT to get further clarification, but I think this is how it works.

I'll report back with more information, if I hear back. 

Thank you for posting this thread. I've learned a lot through troubleshooting for this. Smile

--Vivie

 

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Posted : March 8, 2021 11:38 pm
Nicole
 Nicole
(@Nicole)
Guest

@vivie-sinou

Hi Vivie,

Yes, I do have to remain logged in, but when I am done for the day, I log off. So if I have a student who wants to review the powerpoint after I log off, then they will not be able to see it. 

Again, I very much appreciate the attention to this matter. 

Thank you both for all your help,

Nicole

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Topic starter Posted : March 9, 2021 12:03 pm
Nicole
 Nicole
(@Nicole)
Guest

@aaron-garner--Yes the PDF works too. I think either way, PDF or uploading the slides themselves works great. Again, thank you for your help on this topic. 

I am grateful for you and Vivie. The support forum is a blessing.

Nicole

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Topic starter Posted : March 9, 2021 12:06 pm
Vivie Sinou
(@vivie-sinou)
Reputable Member Admin
Posted by: @Nicole

Yes, I do have to remain logged in, but when I am done for the day, I log off. So if I have a student who wants to review the powerpoint after I log off, then they will not be able to see it. 

Nicole -

They will be able to see it, if they are logged into the Canvas class. You don't have to be logged in at the same time. When they are logged into Canvas, they are logged into the web Office 365 via Okta.  

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Posted : March 9, 2021 12:16 pm
Nicole
 Nicole
(@Nicole)
Guest

@vivie-sinou

Okay, great! This is good info for me. I appreciate you explaining it here. On my end, even in student view, the powerpoint was not there when I was logged out of Office 365. I am going off of what I see. Thanks for letting me know students will be able to see it, even if I cannot. 

Thanks Vivie,

Nicole

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Topic starter Posted : March 9, 2021 12:38 pm
Vivie Sinou
(@vivie-sinou)
Reputable Member Admin
Posted by: @Nicole

Okay, great! This is good info for me. I appreciate you explaining it here. On my end, even in student view, the powerpoint was not there when I was logged out of Office 365. I am going off of what I see. Thanks for letting me know students will be able to see it, even if I cannot. 

Nicole - Your test student doesn't have an Okta/Office 365 account, so it's hard to test this with that. All Delta students do, as of Nov. 2., so they will be okay. Smile  

Thanks for reaching out. 

--Vivie

This post was modified 1 month ago 2 times by Vivie Sinou
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Posted : March 9, 2021 1:05 pm

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